We are currently recruiting for Procurement & Shipping Executive to work with a renowned company in Malta. If you feel that you have all what it takes, then we would like to hear from you.

Reporting to the Group Procurement & Shipping Manager, the Supply Chain Executive works closely with Group
management on matters related to the material planning and procurement of goods and services, ensuring the
constant supply of materials required for the Group’s Operations.

Duties:

  • Coordinate with various Group functions to procure raw materials as well as other goods or services that
    are required for the Group’s operations.
  • Analyse changing material demand patterns to ensure that re-order levels are calculated and updated on
    time.
  • Monitor inventory in stock. This includes observing whether the appropriate items have arrived and
    determining what needs to be reordered, considering lead times.
  • Assist in minimising costs and maximising productivity by maintaining a delicate balance between too much
    inventory and too little, making sure that the Group has the ideal inventory levels for the smooth and
    efficient running of operations.
  • Act as a key driver in setting up a more efficient structure within material planning.

    Process Purchase Requisition (PRs) and issue Purchase Orders (POs) and send order requests to suppliers

  • Following up with vendors on any open POs to check if the order is being processed.
  • Oversee supplier performance.
  • Resolve order problems
  • Monitor shipments and react proactively in case of shipment delays or incorrect orders
  • Build strong relationships with key contacts of suppliers.
  • Perform inventory and administrative tasks like preparing and forwarding invoices, updating databases,
    filing, and organizing documents for accounts.
  • Negotiate material and order costs, and compile cost reports for invoices
  • Providing additional administrative support for team members as required.

Experience

Significant experience in a similar post, ideally within a manufacturing environment.

Education

A background in freight and shipping would be considered as an asset

Technical skills

Proficient user of MS Excel.